Security Guard Reporting Software

A security guard reporting software, when properly implemented, helps to ensure critical information concerning the guard tour is addressed, such as:
1. Patrol route walked by each security guard during their shift duty
2. Detailed location of the security guards and checkpoints scanned at each specific time as they are conducting their guard prowling duty.
3. The amount of deviation of the actual scanning time recorded at each checkpoint compared to the schedule planned out for the scanning sequence.
4. The frequency of the patrol rounds in relation to the number of hours worked by each staff.
(This ensures that the workload of every staff is manageable and that they have enough hours of rest in between shifts.)
Specifically for the security guard services industry, the same challenges in tracking specific details of the duty patrol carried out are also seen in the demanding job of creating a comprehensive post guard tour report that gives a clear and complete picture of the guard tour performance. This is where the report software automation tool comes into the picture

Features & Benefits

1. Web-based on-demand reporting

Built upon a web-based platform interface, the guard tour reporting software is readily accessible on-demand via on-line.
As no software installation is required, any internet connected devices including mobile devices can have access to the real-time information updates.
This enhances situational visibility to clients and at the same time demonstrates delivery of the guard patrol service to relevant stakeholder and decision makers.
An added benefit of having a web-based platform to manage the system is the use of truly digital reporting work sequence, where there is no longer any physical paper log.

2. Customizable Report template

Several built-in report form templates are provided out-of-the-box. However, if you need further customization we can adapt report layouts to suit your organization’s existing needs and workflow processes.
This helps to ensure that your guard tour reports are compliant with your company’s security reporting policies. In some cases, we have tailored report layouts to help clients meet the fire safety regulatory requirement in Singapore.

Types of Report formats available

1. Officer Daily Event and Activities report
2. Security Incident report
3. Time and Attendance tracking report
4. Field inspection report
5. Scheduled equipment inspection report
6. Pass-on-log to be shared with officers (e.g. Critical info, Suspicious Character, Threats Observation)

3. Report Generation

As the guard tour data is uploaded from the patrol wand to the reporting software module, the generation of the report is largely automated with minimal need for human user input. This greatly increases the speed and accuracy of the reporting process.
In addition, having a paperless report system helps to improve your organization’s overall productivity, reduce cost and greatly streamline the internal information flow within an organization for greater transparency and accountability. With digital reports, the manual task of search and retrieval of specific past report will be a thing of the past.

4. Support for Multi-Media File Format

The report enables the inclusion of multimedia file attachments, such as photographs from site inspection and officers’ verification signatures. This flexibility is achieved while enforcing a report format that is consistent throughout.

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What is Show By the Report 

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Having a systematized documentation process does multiple jobs beyond just reporting, it also provides proof of presence and accountability for your security patrol operations management.
In addition to having an added benefit of streamlining the organizational workflow process, the real-time incident reporting software gives security services clients a peace of mind that their assets are protected.
For more details on how you can implement a customized patrol reporting software in your organization, contact us at +65 81822236 to speak to our team of experienced security systems professionals.

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